---
title: "Introduction to rspacer"
output: rmarkdown::html_vignette
vignette: >
  %\VignetteIndexEntry{Introduction to rspacer}
  %\VignetteEngine{knitr::rmarkdown}
  %\VignetteEncoding{UTF-8}
---



The goal of rspacer is to "wrap" the [RSpace API](https://community.researchspace.com/public/apiDocs), that is, allow you to use the API directly from R using convenience functions.

**This package (and its documentation) is a work-in-progress. Contributions are welcome!**

## Setting up rspacer

To use rspacer it needs to know two things:

1. The API URL for your RSpace instance (this is typically the URL of your RSpace instance followed by `api/v1`, e.g., `https://leiden.researchspace.com/api/v1`)
2. Your API key, which is an authentication token you can use instead of your username and password. To create an API key go to 'Manage API Key' section of your RSpace profile page (MyRSpace -> My Profile). **You should keep your API key private.** You can regenerate an API key at any time, which will invalidate the old key.

You can use the `set_api_url()` and `set_api_key()` functions to make these available to rspacer in the current session.
To make this information persistent you can store it in environment variables. An easy way to do this is with `usethis::edit_r_environ()`; in the file that opens, you should add the following lines (insert your own URL and key):

```
RSPACE_API_URL="https://leiden.researchspace.com/api/v1"
RSPACE_API_KEY="<YOUR_API_KEY_HERE>"
```

After saving the file and restarting R, you should now be able to run


``` r
library(rspacer)
api_status()
```

```
## $message
## [1] "OK"
## 
## $rspaceVersion
## [1] "1.114.0"
```

## Functionality

### Folders

Now you can use rspacer to interact with your RSpace Workspace.
For example, `folder_tree()` will show you the content of your Workspace as a tibble:


``` r
folder_tree()
```

```
## # A tibble: 10 × 7
##        id globalId name                   created             lastModified        type     owner         
##     <int> <chr>    <chr>                  <dttm>              <dttm>              <chr>    <chr>         
##  1 356307 SD356307 Gerhard Burger         2024-01-17 14:56:22 2024-01-17 15:04:39 DOCUMENT Gerhard Burger
##  2 260004 FL260004 LACDR RDM              2023-11-06 10:19:59 2023-11-06 10:19:59 FOLDER   Gerhard Burger
##  3 242175 FL242175 GABi001_EMP_regulation 2023-05-30 10:14:51 2023-06-14 12:30:47 FOLDER   Gerhard Burger
##  4 242400 FL242400 Ontologies             2023-06-01 07:23:10 2023-06-01 07:23:10 FOLDER   Gerhard Burger
##  5 242398 FL242398 Api Inbox              2023-06-01 07:23:08 2023-06-01 07:23:08 FOLDER   Gerhard Burger
##  6 242182 FL242182 Publications           2023-05-30 11:07:25 2023-05-30 11:07:25 FOLDER   Gerhard Burger
##  7  21961 FL21961  DDS2 Data management   2023-03-16 09:50:33 2023-03-16 09:50:33 FOLDER   Gerhard Burger
##  8   7833 FL7833   Templates              2022-12-22 12:32:22 2022-12-22 12:32:22 FOLDER   Gerhard Burger
##  9   7819 GF7819   Gallery                2022-12-22 12:32:22 2022-12-22 12:32:22 FOLDER   Gerhard Burger
## 10   7814 FL7814   Shared                 2022-12-22 12:32:22 2022-12-22 12:32:22 FOLDER   Gerhard Burger
```

You can also specify an id or Unique ID (`globalId`) to show the contents of a specific folder:


``` r
folder_tree(7819)
```

```
## # A tibble: 8 × 7
##      id globalId name          created             lastModified        type   owner         
##   <int> <chr>    <chr>         <dttm>              <dttm>              <chr>  <chr>         
## 1  7828 GF7828   Snippets      2022-12-22 12:32:22 2022-12-22 12:32:22 FOLDER Gerhard Burger
## 2  7827 GF7827   PdfDocuments  2022-12-22 12:32:22 2022-12-22 12:32:22 FOLDER Gerhard Burger
## 3  7826 GF7826   Miscellaneous 2022-12-22 12:32:22 2022-12-22 12:32:22 FOLDER Gerhard Burger
## 4  7825 GF7825   Documents     2022-12-22 12:32:22 2022-12-22 12:32:22 FOLDER Gerhard Burger
## 5  7824 GF7824   Chemistry     2022-12-22 12:32:22 2022-12-22 12:32:22 FOLDER Gerhard Burger
## 6  7823 GF7823   Videos        2022-12-22 12:32:22 2022-12-22 12:32:22 FOLDER Gerhard Burger
## 7  7822 GF7822   Audios        2022-12-22 12:32:22 2022-12-22 12:32:22 FOLDER Gerhard Burger
## 8  7820 GF7820   Images        2022-12-22 12:32:22 2022-12-22 12:32:22 FOLDER Gerhard Burger
```

### Documents

#### Search

You can search for documents using the `document_search()` function:


``` r
document_search("test")
```

```
## # A tibble: 50 × 10
##        id globalId name             created             lastModified        parentFolderId tags  tagMetaData form  owner
##     <int> <chr>    <chr>            <dttm>              <dttm>                       <int> <chr> <chr>       <chr> <chr>
##  1 424078 SD424078 test             2025-10-17 10:21:21 2025-10-17 10:21:27         242398 rspa… rspacer     Basi… Gerh…
##  2 424072 SD424072 test             2025-10-17 09:21:55 2025-10-17 09:22:01         242398 rspa… rspacer     Basi… Gerh…
##  3 422915 SD422915 251001_test_Sir… 2025-09-30 08:33:22 2025-10-07 11:51:30             NA <NA>  <NA>        Basi… Max …
##  4 421333 SD421333 250901_compare_… 2025-09-01 09:06:12 2025-09-10 13:16:24             NA <NA>  <NA>        Basi… Max …
##  5 420651 SD420651 250820_Surival_… 2025-08-19 14:34:17 2025-09-09 12:37:52             NA <NA>  <NA>        Basi… Max …
##  6 421114 SD421114 250829_test_cel… 2025-08-28 12:47:23 2025-09-09 12:06:32             NA <NA>  <NA>        Basi… Max …
##  7 421016 SD421016 250827_SAS_Kolf… 2025-08-27 07:29:23 2025-08-29 11:06:20             NA <NA>  <NA>        Basi… Max …
##  8 421238 SD421238 2025_08_25_SA00… 2025-08-29 08:59:39 2025-08-29 09:10:11             NA <NA>  <NA>        Basi… Serk…
##  9 419599 SD419599 250805_Surival_… 2025-08-05 11:25:24 2025-08-19 09:47:40             NA <NA>  <NA>        Basi… Max …
## 10 419593 SD419593 250805_Compare_… 2025-08-05 09:24:31 2025-08-19 09:37:45             NA <NA>  <NA>        Basi… Max …
## # ℹ 40 more rows
```

#### Retrieve

You can retrieve documents using


``` r
res <- document_retrieve("SD356307")
summary(res)
```

```
##                Length Class  Mode     
## id              1     -none- numeric  
## globalId        1     -none- character
## name            1     -none- character
## created         1     -none- character
## lastModified    1     -none- character
## parentFolderId  1     -none- numeric  
## signed          1     -none- logical  
## tags            0     -none- NULL     
## tagMetaData     0     -none- NULL     
## form           10     -none- list     
## owner          10     -none- list     
## fields          8     -none- list     
## _links          1     -none- list
```

The result is json converted to an R list, to get the field information you could use


``` r
library(tidyverse)
library(gt)
res$fields |>
  fields_to_data_frame() |>
  gt() |>
  fmt_markdown(columns = c(content))
```

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    <tr><td headers="id" class="gt_row gt_right">1873444</td>
<td headers="globalId" class="gt_row gt_left">FD1873444</td>
<td headers="name" class="gt_row gt_left">Template Used</td>
<td headers="type" class="gt_row gt_left">string</td>
<td headers="content" class="gt_row gt_left"><span class='gt_from_md'>LACDR-ISA - Contact v0.2.0</span></td>
<td headers="lastModified" class="gt_row gt_right">2024-01-17 14:56:22.625</td>
<td headers="columnIndex" class="gt_row gt_right">0</td>
<td headers="files" class="gt_row gt_center">NA</td>
<td headers="listOfMaterials" class="gt_row gt_center">NA</td>
<td headers="_links" class="gt_row gt_center">NA</td></tr>
    <tr><td headers="id" class="gt_row gt_right">1873445</td>
<td headers="globalId" class="gt_row gt_left">FD1873445</td>
<td headers="name" class="gt_row gt_left">Name</td>
<td headers="type" class="gt_row gt_left">string</td>
<td headers="content" class="gt_row gt_left"><span class='gt_from_md'>Gerhard A. Burger</span></td>
<td headers="lastModified" class="gt_row gt_right">2024-01-17 14:56:39.641</td>
<td headers="columnIndex" class="gt_row gt_right">1</td>
<td headers="files" class="gt_row gt_center">NA</td>
<td headers="listOfMaterials" class="gt_row gt_center">NA</td>
<td headers="_links" class="gt_row gt_center">NA</td></tr>
    <tr><td headers="id" class="gt_row gt_right">1873446</td>
<td headers="globalId" class="gt_row gt_left">FD1873446</td>
<td headers="name" class="gt_row gt_left">Email</td>
<td headers="type" class="gt_row gt_left">string</td>
<td headers="content" class="gt_row gt_left"><span class='gt_from_md'><a href="mailto:g.a.burger@lacdr.leidenuniv.nl">g.a.burger@lacdr.leidenuniv.nl</a></span></td>
<td headers="lastModified" class="gt_row gt_right">2024-01-17 14:57:02.811</td>
<td headers="columnIndex" class="gt_row gt_right">2</td>
<td headers="files" class="gt_row gt_center">NA</td>
<td headers="listOfMaterials" class="gt_row gt_center">NA</td>
<td headers="_links" class="gt_row gt_center">NA</td></tr>
    <tr><td headers="id" class="gt_row gt_right">1873447</td>
<td headers="globalId" class="gt_row gt_left">FD1873447</td>
<td headers="name" class="gt_row gt_left">Phone</td>
<td headers="type" class="gt_row gt_left">string</td>
<td headers="content" class="gt_row gt_left"><span class='gt_from_md'></span></td>
<td headers="lastModified" class="gt_row gt_right">2024-01-17 14:56:22.625</td>
<td headers="columnIndex" class="gt_row gt_right">3</td>
<td headers="files" class="gt_row gt_center">NA</td>
<td headers="listOfMaterials" class="gt_row gt_center">NA</td>
<td headers="_links" class="gt_row gt_center">NA</td></tr>
    <tr><td headers="id" class="gt_row gt_right">1873448</td>
<td headers="globalId" class="gt_row gt_left">FD1873448</td>
<td headers="name" class="gt_row gt_left">ORCID</td>
<td headers="type" class="gt_row gt_left">string</td>
<td headers="content" class="gt_row gt_left"><span class='gt_from_md'>0000-0003-1062-5576</span></td>
<td headers="lastModified" class="gt_row gt_right">2024-01-17 14:59:29.511</td>
<td headers="columnIndex" class="gt_row gt_right">4</td>
<td headers="files" class="gt_row gt_center">NA</td>
<td headers="listOfMaterials" class="gt_row gt_center">NA</td>
<td headers="_links" class="gt_row gt_center">NA</td></tr>
    <tr><td headers="id" class="gt_row gt_right">1873449</td>
<td headers="globalId" class="gt_row gt_left">FD1873449</td>
<td headers="name" class="gt_row gt_left">Address</td>
<td headers="type" class="gt_row gt_left">text</td>
<td headers="content" class="gt_row gt_left"><span class='gt_from_md'><a href="https://www.universiteitleiden.nl/en/locations/gorlaeus-building">Gorlaeus Building</a><br />Einsteinweg&nbsp;55<br />2333 CC&nbsp;Leiden<br />Room number&nbsp;GE2.05</span></td>
<td headers="lastModified" class="gt_row gt_right">2024-01-17 14:57:49.379</td>
<td headers="columnIndex" class="gt_row gt_right">5</td>
<td headers="files" class="gt_row gt_center">NA</td>
<td headers="listOfMaterials" class="gt_row gt_center">NA</td>
<td headers="_links" class="gt_row gt_center">NA</td></tr>
    <tr><td headers="id" class="gt_row gt_right">1873450</td>
<td headers="globalId" class="gt_row gt_left">FD1873450</td>
<td headers="name" class="gt_row gt_left">Affiliation</td>
<td headers="type" class="gt_row gt_left">string</td>
<td headers="content" class="gt_row gt_left"><span class='gt_from_md'>Leiden University</span></td>
<td headers="lastModified" class="gt_row gt_right">2024-01-17 14:59:13.433</td>
<td headers="columnIndex" class="gt_row gt_right">6</td>
<td headers="files" class="gt_row gt_center">NA</td>
<td headers="listOfMaterials" class="gt_row gt_center">NA</td>
<td headers="_links" class="gt_row gt_center">NA</td></tr>
    <tr><td headers="id" class="gt_row gt_right">1873451</td>
<td headers="globalId" class="gt_row gt_left">FD1873451</td>
<td headers="name" class="gt_row gt_left">Roles</td>
<td headers="type" class="gt_row gt_left">text</td>
<td headers="content" class="gt_row gt_left"><span class='gt_from_md'></span></td>
<td headers="lastModified" class="gt_row gt_right">2024-01-17 14:56:22.625</td>
<td headers="columnIndex" class="gt_row gt_right">7</td>
<td headers="files" class="gt_row gt_center">NA</td>
<td headers="listOfMaterials" class="gt_row gt_center">NA</td>
<td headers="_links" class="gt_row gt_center">NA</td></tr>
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</div><!--/html_preserve-->

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